Stop juggling Excel, PDFs and accounting software just to send rent invoices
LeaseAtlas is a rent and invoicing engine built for Dutch landlords managing 1-100 units
What LeaseAtlas Is (and Isn't)
LeaseAtlas is:
- + A rent and invoicing engine
- + Built for serious property management
- + Engineered around NL tax and accounting rules
LeaseAtlas is NOT:
- – A marketplace or listing platform
- – A generic CRM
- – Bloated enterprise software
Perfect for:
- • Small to mid-sized landlords (1-100 units)
- • Real estate companies operating through BVs
- • Property owners who want control and compliance
- • Dutch landlords using Exact or e-Boekhouden
LeaseAtlas gives you the structure of an enterprise system — without the overhead.
The Hidden Cost of Manual Rental Management
Managing rental properties shouldn't consume hours of your time each month. Yet many Dutch landlords find themselves trapped in a cycle of manual work, spreadsheet errors, and compliance anxiety.
Excel Tracking Errors Cost You Money
One misplaced formula in your rental spreadsheet can cascade into months of incorrect invoicing. When you're managing multiple properties with different rent amounts, indexation schedules, and VAT rates, Excel becomes a liability rather than a tool. Forgotten rent increases, outdated tenant information, and manual calculations create a breeding ground for costly mistakes that your accountant will eventually catch—usually at the worst possible time.
Manual Invoice Creation Drains Your Time
Creating rent invoices manually means hours spent each month formatting documents, calculating VAT, updating payment references, and ensuring legal compliance. For landlords with 10-50 units, this translates to 4-8 hours of repetitive work every single month. Time that could be spent growing your portfolio, maintaining properties, or simply not working evenings and weekends on administrative tasks.
Accounting Software Integration Friction
Your rent administration lives in Excel. Your accounting lives in Exact or e-Boekhouden. Bridging these systems requires manual data entry, reconciliation, and constant vigilance to catch discrepancies. Every month brings the same question: did all invoices get properly recorded? Did payments match? Is the audit trail complete? The mental overhead of managing two disconnected systems adds unnecessary stress to rental property management.
Compliance Anxiety and Accountant Questions
Dutch rental income comes with specific VAT rules, depreciation schedules, and reporting requirements. When your administration is scattered across spreadsheets and email folders, preparing for your quarterly accountant meeting becomes a source of anxiety. Missing documentation, unclear payment histories, and questionable VAT treatments turn what should be routine check-ins into interrogations. Your accountant bills by the hour, and disorganized records mean higher bills.
How LeaseAtlas Eliminates the Overhead
LeaseAtlas replaces your spreadsheet-email-accounting software juggling act with a single system designed specifically for Dutch rental property management. Here's how it works:
Automated Rent Runs with Built-in Indexation
Set your rent amounts once, define your indexation schedule, and LeaseAtlas handles the rest. The system automatically calculates rent increases based on Dutch indexation rules, applies the correct VAT rates, and generates rent runs on your schedule. No more manual calculations, no more forgetting to apply increases, no more wondering if you invoiced everyone correctly. Your rent administration runs itself while you focus on being a landlord, not a bookkeeper.
One-Click Legally Compliant Invoicing
Generate accounting-ready invoices in seconds, not hours. LeaseAtlas produces invoices that meet Dutch legal requirements, including proper VAT calculation, sequential numbering, and all mandatory invoice fields. Each invoice is automatically archived with a complete audit trail, ready for your accountant or tax authority review. The system handles everything from invoice generation to PDF creation to automatic email delivery—all while maintaining compliance with NL accounting standards.
Direct Integration with Your Accounting Software
LeaseAtlas syncs directly with Exact Online and e-Boekhouden, eliminating manual data entry entirely. When you generate invoices or record payments, the system automatically creates journal entries in your accounting software. Reconciliation happens in real-time, not at month-end. Your accountant sees the same data you do, formatted correctly, categorized properly, and ready for review. No more reconciliation nightmares, no more duplicate entries, no more manual transfers between systems.
Built-in Compliance and Audit Readiness
Every action in LeaseAtlas creates an immutable audit trail. Who sent which invoice, when was it paid, which version of the document was delivered—it's all tracked automatically. VAT calculations follow Dutch tax law precisely. Document retention meets legal requirements. When your accountant asks for documentation, you export a complete package in minutes. When the tax authority requests information, you provide precise records without scrambling through email folders and spreadsheet versions. Compliance becomes automatic rather than stressful.
Managing rental income shouldn't require:
- • Spreadsheets to track rent
- • Manual invoice creation every month
- • PDFs sent by email without audit trails
- • Payments tracked separately in accounting software
- • Constant uncertainty: Did I invoice correctly? Did they pay?
What It Replaces
| Instead of... | With LeaseAtlas |
|---|---|
| Spreadsheets for rent tracking | Automated rent runs with NL VAT logic |
| Manual invoice creation | Legally correct, accounting-ready invoices |
| Email chaos for audit trails | Document management with full history |
| Separate payment tracking | Integrated Exact/e-Boekhouden sync |
| Quarterly accountant questions | Built-in compliance, ready for review |
Frequently Asked Questions
Common questions from Dutch landlords about LeaseAtlas:
How does the NL VAT logic work for rental properties?
LeaseAtlas automatically applies correct Dutch VAT treatment based on your property configuration. Residential rental is typically VAT-exempt, while commercial rental and service charges may be taxable. The system handles mixed-use properties, partial exemptions, and correctly splits invoices between VAT-exempt and taxable components. You configure your properties once, and LeaseAtlas ensures every invoice follows Dutch VAT rules correctly.
Can I import my existing tenant and property data?
Yes. LeaseAtlas provides structured import templates for tenant information, property details, lease agreements, and rent amounts. During early access onboarding, we assist with data migration to ensure your existing administration transfers cleanly. Most landlords complete the import process in under an hour, even with dozens of properties.
Which accounting packages integrate with LeaseAtlas?
Currently, LeaseAtlas integrates directly with Exact Online and e-Boekhouden—the two most popular accounting platforms among Dutch landlords. These integrations are bi-directional: invoices flow into your accounting system automatically, and payment confirmations sync back. If you use a different accounting package, you can export data in standard formats that most accounting software accepts.
How long does initial setup take?
Most landlords complete the initial setup in 1-3 hours. This includes importing properties and tenants, configuring rent amounts and indexation rules, connecting your accounting software, and customizing invoice templates. We provide step-by-step onboarding guidance, and our support team is available to help during early access. Once configured, ongoing operation requires minimal time—just review and approve monthly rent runs.
What does LeaseAtlas cost during early access?
Early access pricing is being determined case-by-case as we onboard landlords and refine the system. When we exit early access, standard pricing will be EUR 29 per month or EUR 290 per year, with all features included regardless of the number of units you manage. No per-tenant fees, no hidden costs, no surprise charges.
Does LeaseAtlas support automatic rent indexation?
Yes. LeaseAtlas handles Dutch rent indexation automatically based on your lease agreements. Configure your indexation schedule once (annual increase date, percentage or CPI-linked, maximum increase caps), and the system applies increases automatically. You review and approve changes before invoices are generated, ensuring full control while eliminating manual calculation work.
Is my data secure and backed up?
LeaseAtlas data is hosted in EU-based datacenters with enterprise-grade security. All data is encrypted in transit and at rest. Automated backups run multiple times daily, with retention policies that ensure you can recover historical information if needed. We comply with GDPR requirements for data processing and provide clear data ownership guarantees—your tenant and property data belongs to you, not us.